Accounts Receivable Aging Report Sample(With Excel Download)

Ready to learn about the Accounts receivable aging report sample? Read on.

In your business, managing your accounts receivable efficiently is crucial for maintaining financial stability and optimizing cash flow.

One tool that can greatly assist you in this process is an Accounts Receivable Aging Report.

This report provides a comprehensive overview of your outstanding customer balances, categorizing them based on their aging to help you identify potential collection issues and take the necessary actions to improve your revenue.

In this sample, we will explore the components and importance of an Accounts Receivable Aging Report, helping you grasp its significance in managing your accounts receivable effectively.

Accounting Terminology & Definitions

Before we delve into the sample report, let’s establish a basic understanding of key terms related to accounts receivable and aging analysis.

Familiarizing yourself with these definitions will significantly aid your comprehension of the report.

1. Accounts Receivable

Accounts receivable represents the amount owed to your business by your customers for goods or services provided on credit.

2. Aging Analysis

Aging analysis is the process of categorizing your accounts receivable based on the length of time they have remained unpaid.

Generally, accounts are classified into buckets such as current, 30-60 days overdue, 61-90 days overdue, and more, giving rise to an aging schedule.

Understanding the Aging Schedule:

The aging schedule, as depicted in your report, groups your outstanding customer balances according to the length of time they have been unpaid.

This categorization offers valuable insights into the health of your accounts receivable and helps you identify potential issues that may require prompt attention.

1. Current

The “current” category represents accounts that are expected to be paid within the agreed-upon payment terms.

Typically, this bucket comprises balances due within 30 days.

2. 30-60 days

This category consists of balances overdue by 30-60 days, indicating the need for closer monitoring and proactive collection efforts to avoid increasing delinquency.

3. 61-90 days

The 61-90 days overdue category indicates accounts that have remained unpaid for over 60 days but less than 90 days.

A more detailed analysis is necessary to identify any potential issues and devise suitable actions for collections.

4. 91+ days (or beyond 90)

Accounts that have remained unpaid for more than 90 days fall into this category.

These balances require immediate attention since they carry a higher risk of becoming bad debts.

Sample Accounts Receivable Aging Report

Now, let’s take a look at a sample accounts receivable aging report to better understand its layout and components:

Download the file below to see the formula.

Explanation of the Sample Aging Report:

In this sample report, you can observe multiple sections categorizing your accounts receivable balances based on their aging:

1. Customer Column

The first column lists your customers with outstanding balances, enabling easy identification of individual account standings.

2. Current Balances

This column represents the amount owed by each customer that falls under the “current” category, indicating that the expected payment timeframe has not yet expired for these balances.

3. 30-60 Days Over

This column presents the amounts owed by customers that are overdue by 30-60 days.

These balances require increased attention, potentially requiring additional collection efforts.

4. 61-90 Days Over

Accounts in this column reflect those balances that have remained unpaid for 61-90 days, indicating an increased risk of non-payment.

Focusing on these accounts helps mitigate potential losses and strategize recovery actions.

5. 91+ Days Overdue

This category highlights accounts receivable balances that have become significantly delinquent, remaining unpaid for more than 90 days.

Immediate action is essential to minimize the impact of potential bad debts.

6. Total Balance:

The final column provides the sum of outstanding balances for each customer.

It helps identify the overall accounts receivable total, which is crucial for financial reporting purposes and comparing periods.

Jason John Wethe
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