Today, you’ll learn, does a bank reconciliation affects a balance sheet.
When you, as a business owner or accountant, perform a bank reconciliation, you directly impact the accuracy and reliability of your balance sheet.
The balance sheet, one of the essential financial statements, is a snapshot of your company’s financial position at a specific point in time. It provides valuable information about assets, liabilities, and equity.
By properly reconciling your bank accounts, you ensure that the balances reported on your balance sheet are correct, allowing for a more accurate assessment of your financial position.
Bank reconciliation is the process of comparing your company’s cash balance, as per your accounting records, to the bank statement’s cash balance.
This process is essential because differences often arise between the two balances due to various reasons like checks in transit, bank errors, outstanding deposits, or unreconciled transactions.
By identifying and resolving these differences, you can achieve an accurate representation of your company’s cash balance, which significantly impacts the balance sheet.
Cash and Cash Equivalent Section
The first impact of bank reconciliation on the balance sheet relates to the cash and cash equivalents section.
This section reports your company’s actual cash balance, including money held in bank accounts, certificates of deposit, and other highly liquid assets.
When you properly reconcile your bank accounts, any outstanding checks or deposits are recorded, adjusting the cash balance on the balance sheet to reflect the true amount of available funds.
Let’s say you’ve got some checks that were paid out but weren’t properly documented or recorded in the books, and you haven’t taken the time to match up your bank records.
In simple terms, if you haven’t done a bank reconciliation, the amount of money you think you have in the bank (as shown on the balance sheet) might be lower than what’s actually there.
Furthermore, bank reconciliation affects the accounts receivable section of the balance sheet.
If you have outstanding check deposits that have not cleared the bank yet, they will be considered as outstanding deposits, reducing your accounts receivable.
Let’s say you made a deposit at the bank near the end of the month, but it didn’t appear in the bank statement by the reconciliation date.
This deposit represents funds owed to your business by customers.
Without reconciling the bank accounts and adjusting the accounts receivable accordingly, you might understate the amount of money owed to your business, leading to an inaccurate reflection of your financial position.
Similarly, bank reconciliation impacts the accounts payable section of the balance sheet.
If there are outstanding checks that have not cleared the bank yet, they will decrease the accounts payable as they represent payments made to suppliers or vendors.
If the check becomes stale and you haven’t completed a bank reconciliation, those old checks have already been accounted for in the accounts payable section of the balance sheet as already paid.
When an investor sends checks to a company to boost their equity share, it’s expected to reflect positively on the balance sheet.
However, if these checks become stale or don’t have enough funds, it can create a hiccup in the process.
This situation impacts the equity section of the balance sheet negatively, as the transaction remains incomplete.
To identify and rectify such discrepancies, it’s crucial to undertake a bank reconciliation.
This process involves comparing the company’s records with the bank statement to ensure all transactions align.
In the case of bounced or stale checks, the reconciliation statement will highlight the mismatch, prompting necessary adjustments to accurately represent the equity section on the balance sheet.
This ensures that the financial picture presented in the balance sheet is a true reflection of the company’s financial condition.